Mimecast Secure Document Sharing Solution
Document sharing is a crucial part of collaborative business processes. If it is not done properly it could make it easier for hackers to steal sensitive files.
Secure Document Sharing involves the digital distribution of information classified as confidential or private, like personally identifiable information (PII), or protected health information (PHI). This is the case for documents that are in progress and circulated to colleagues as part of a collaboration or review process. It is typically used in the context of M&A activities and requires a solution that enables the exchange of large files in an ultra-secure online environment, and one that protects archived and work-in progress documents as well as the collaborative process itself.
The most popular method is to use cloud-based secure file sharing services that allow users to access online files in a controlled manner (e.g. printing, copying, and the prevention of screenshots are all common methods. It also allows for granular control over shared folders and files, and also allows advanced security features, such as audit trails and encrypted.
Another option is peer-to -peer (P2P) document sharing, which enables computers to connect to one other directly to transfer files without hosting them on a central server. It offers some benefits, including reduced storage requirements as well as speedy transfer speeds and an easier to customize user experience. However, it also comes with serious risks, including the accidental publication of private information as well as viruses, malware and worms. It is not recommended to be used in environments that are strict with compliance regulations. Mimecast’s Secure Document Sharing Solution provides an extremely secure method for teams within an organization to share documents both with external parties and internally. It can be triggered manually or automatically, based on administrator-defined policies. It also supports different levels of collaboration and access to be in line with the organizational governance rules and best practices around secure document sharing.
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